Confidential Executive Assistant (HEa) - Office of General Counsel

POSITION DETAILS

**Excluded

The Confidential Executive Assistant will report to the Executive Counsel to the President at The City College of New York. In addition to the CUNY Title Overview, the Confidential Executive Assistant will work closely with the Confidential Executive Associate.

The Confidential Executive Assistant?s duties include but are not limited to the following responsibilities:

• Provide administrative support, draft correspondence including preparation and distribution of internal and external correspondence, detailed documents, and reports
• Ensure confidentiality and sensitivity in all aspects of office operations
• Maintain office supply inventory and monitor maintenance of office equipment
• Organize and maintain database of grievances and litigation, filing systems, and archives
• Maintain the Executive Counsel?s calendar, schedule meetings and hearings
• Assist in gathering and documenting confidential information and material for labor grievances and litigation
• Assist in gathering and documenting confidential information and material for Freedom of Information Law requests
• Assist with maintaining data pursuant to State Ethic Laws and regulations

QUALIFICATIONS

Bachelor's degree and four years' related experience required

Preferred Qualifications:

• Four years of work experience supporting a senior level executive is preferred. The preferred candidate should have the following qualifications:
• Experience in a law office, higher education institution, or comparable complex organization
• Strong organizational, interpersonal, analytical, listening and oral and written communication skills
• Excellent judgment, integrity, accuracy, attention to detail, strong work ethic, and the ability to maintain strict confidentiality
• The ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously
• Excellent computer skills, including Microsoft Office programs (primarily MS Word, Excel, PowerPoint and Outlook)

CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule
• Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community
• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities
• Procures required internal and external resources and services and manages their utilization
• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing
• Participates in special projects and efforts to improve unit effectiveness
• Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $79,598 - $94,909. Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

Go to www.cuny.edu and click on "Employment"

Click "Search job listings"

Click on "More search options"

Search by Job Opening ID number 32169

Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

May 30, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32169

Location: City College of New York

Job Type: Full-Time

About CUNY City College of New York

With over 3,000 employees, our institution brings together some of the best talent in the City of New York and in the world as the flagship campus of the City University of New York. Our campus is accessible by most major train lines including Metro North, and is conveniently located in the heart of one of the greatest communities in New York City. Our dedicated faculty and staff are the heart and strength of our institution, and we strive to do our best to make their experience enjoyable and enriching.

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